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February 13, 2026

Simploy Scribe

PAYROLL

Most Employers Are Messing Up I-9s—Here’s the Simple Fix (and How Simploy Can Do It for You)

Katy Lukens

Keeping your hiring practices compliant isn’t just a best practice—it’s a legal requirement. At Simploy, we’re here to help you avoid costly fines and stay ahead of evolving employment verification rules. 

 

What Is Form I-9 Compliance? 

Federal law requires all U.S. employers to complete Form I-9 for each new hire to verify their identity and authorization to work in the U.S. This form must be completed within three business days of the employee’s start date and retained for a specific period, even after the employee leaves. 

 

When you partner with Simploy, you’re not navigating these rules alone. Our onboarding platform automates and streamlines I-9 compliance as part of your standard hiring workflow. 

  • Electronic I-9 Completion: Every new hire completes Form I-9 digitally through our secure onboarding portal—ensuring all fields are completed accurately and on time. 
  • Built-In Error Detection: Our system prevents common mistakes, like incomplete sections, incorrect document combinations, or missing signatures. 
  • Audit-Level Oversight: Behind the scenes, our team reviews and audits each I-9 form your employee completes—providing an added layer of protection against compliance risks. 
  • Centralized Retention & Storage: I-9s are stored securely and separately, with retention timelines managed so you’re never holding expired records longer than required. 

 

What Is E-Verify? 

E-Verify is a free, web-based system operated by the U.S. Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). It allows employers to electronically confirm that a newly hired employee is legally authorized to work in the United States. 

While not required for all employers, E-Verify is mandatory for certain federal contractors and in several states. 

 

Simploy Can Handle It for You: If your company is interested in using the E-Verify platform—or simply wants help managing I-9 compliance—Simploy can enroll and operate E-Verify on your behalf.  Our team would submit E-Verify queries accurately and promptly and guide your team through any audits or questions. If you are interested in enrolling please let us know!